ECM is a broad term that means many different things to many different people. Typically EMC implies the acquisition and management of both structured and unstructured content that is dispersed across a number of different repositories, often described as "information silos".
Here content is the information/data .Basically the data can be structured/unstructured.
Structured data is the information that has been organized to allow identification and separation of the context from its content.
Two ways to handle structured information,
1 . Build a handle to it (if it is matured application)
2 . Replace with an application within ECM system (if it is legacy application)
Unstructured data is the information which resides in desperate repositories such as shared drives, emails , media files,digital text documents, engineering drawings, XML, still images, audio and video files, and many others. .
Management : Ability to Capture ,store and Deliver the information by giving controlled access and also includes defining and manipulating the business processes.
Successful implementation of ECM:
The successful implementation would be
1. Identifying all sources/repositories of information.
2. Elimination of non-structured desperate information sources by bringing them into ECM centralized repository.
3. Stream lining business process to capture and fetch information in organized manner.
4. Ability to easily or effortlessly manage information from point of creation to retirement.
5. ECM becomes the intranet /workbin where all work can be accessed or performed.
ECM Lifecycle:
ECM Solutions bring together collaboration, content, and process technologies into integrated solutions that work harmoniously to capture ideas, experiences, and knowledge, and manage the complete lifecycle of electronic documents, from their creation to archive and eventual deletion.
Scope of ECM system :
Benefits of ECM:
Built on a common platform with a common data structure, our ECM solutions are reliable and scalable, and provide significant benefits.
1. Minimize the risk, Improve productivity and efficiency.
3. Controlled access to enterprise information.
4. Information is available to users at a glance.
5. Gives you the ability to make important management decisions.
6. Influence the work culture.
7. Makes things easier for every individual.
8. Productivity is boosted tremendously.
9. Business processes becomes streamlined.
Features of ECM:
1. Repository for storing documents/information.
2. Allow to create hierarchical structures.
3. Controlled access to the information(permissions)
4. Streamlined the business process(workflows)
5. Categories/Attributes
6. Classifications
7. Records management
ECM Products:
1. Opentext Livelink
2. EMC Documentum
3. Microsoft sharepoint
4. IBM Lotus Notes
5. FileNet
6. TeamSite
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